University Settlement (www.universitysettlement.org), The Door (www.door.org), and Broome Street Academy (www.broomestreetacademy.org) are affiliated New York City nonprofits that tackle the complex issues surrounding poverty for over 50,000 New Yorkers each year.
Overview: University Settlement is one of New York City’s most dynamic social justice institutions, with an impressive legacy as the first settlement house in the nation. For 130 years, University Settlement has been an anchor in the low-income and immigrant communities where we work, offering pioneering programs in early childhood care and education, youth development, eviction prevention, literacy, theater and visual arts, senior services, and mental health. Each year, we engage over 40,000 New Yorkers through our network of 32 sites in Manhattan and Brooklyn. Our mission is to empower residents by building on their strengths through comprehensive, quality services that meet the current needs of the community; innovation that anticipates future needs; and advocacy to improve the community as a whole.
The Door is an unparalleled model for youth development, offering a comprehensive range of integrated services within a single site for nearly 11,000 New York City youth each year. Our mission is to empower young adults to reach their full potential by providing comprehensive youth development services in a diverse and caring environment. At The Door, youth can access health care and education, mental health counseling and crisis assistance, legal assistance, college preparation services, career development, housing supports, arts, sports and recreational activities, and nutritious meals – all for free and under one roof. By providing participants with our suite of integrated services, we seek to provide any motivated young person with the tools, resources, and opportunities needed to successfully transition to adulthood.
A major initiative within The Door, Broome Street Academy is a unique charter high school that prepares New York City’s most vulnerable youth for a successful future through rigorous academics paired with supports of The Door.
Reporting directly to the Chief Financial Officer, the Director of Finance will lead day-to-day operations and staff management for the Finance department. The Director of Finance will work closely with the Chief Financial Officer to monitor and maintain fiscal accountability and financial stability of our organizations. The Director of Finance will train, supervise and mentor staff as well as communicate and collaborate with a variety of stakeholders including Board Members, funders, program directors and other staff.
- Day-to-day management of the accounting and finance functions across University Settlement, The Door and Broome Street Academy
- Train, supervise and mentor staff members, ensuring each staff member receives adequate support and is consistently on track to meet the goals of his/her position
- Optimize efficiencies within the finance and accounting functions through the creation of new tools, processes and infrastructure
- Maintain fiscal accountability and compliance with Federal circulars, GAAP and private and public donor requirements
- Oversee updates to fiscal policies and procedures to ensure compliance with best practices and maintenance of internal controls in order to minimize financial risk
- Oversee monthly and annual closing process including accounts payable, agency credit cards, recurring journal entries, bank reconciliations and analysis of general ledger accounts
- Financial management of federal, state and city contracts, including communication with funding sources
- Review and prepare monthly, quarterly, semi-annual and annual claims and other reports (including CFR, ACHF Cost Report) to specified government and private funding sources, ensuring timeliness and accuracy of reporting and ensuring compliance with funder requirements
- Maintain written cost allocation methodology in compliance with Federal guidelines, funding sources and internal agency policies
- Analyze reimbursements from government agencies, investigate and resolve any disallowances
- Prepare program close outs as required by funding sources
- Work closely with program directors to prepare new budgets and budget modifications to ensure maximum utilization of funding; Oversee the review of monthly expenditures with program directors, including detailed analysis of actual expenses to date and detailed projections of expenditures through the end of contract and fiscal years
- Present on actual and projected expenditures to Board Members on a quarterly basis and answer questions that arise
- Oversee the completion of audit paperwork, answer questions from auditors and facilitate audit process; Prepare financial statements in accordance with GAAP, present audit results to the Finance Committee and the full Board of Directors
- Oversee the completion of IRS Form 1099s for independent contractors, ensuring compliance with IRS guidelines
- Implement and maximize use of new accounting system; Assume role of resident power user for internal users and liaison with external consultants
- Collaborate with development department to compile required documents for new proposals and reports to existing funders
- Attend workshops and seminars to enhance relevant knowledge (i.e. accounting and nonprofit updates, government rules and regulations, accounting software, etc.)
- Bachelor’s degree Accounting, Finance, or closely related field of study; CPA required
- Minimum of 8 years of progressive accounting experience, including staff supervision; at least 3 years in nonprofit accounting is strongly preferred
- Strong technical financial accounting knowledge (GAAP)
- Extensive experience in budgeting, forecasting, grant accounting and reporting, preferably in a multi-program nonprofit environment
- Experienced staff manager with proven success directing the efforts of team members who hold management-level roles; capable of identifying and addressing team members’ areas for growth, while also attracting, retaining, supporting, and developing talented individuals
- Strong project management and organizational skills, with the ability to multi-task and seamlessly manage various priorities and tasks simultaneously in a growing, dynamic, fast-paced environment
- Incredibly high attention to detail, a results-based orientation, and strong problem-solving and follow-through skills
- Excellent verbal and written communication skills and demonstrated ability to collaborate internally and externally to achieve goals
- Flexibility and willingness to adjust work schedule as necessary
- Strong knowledge of accounting software programs (Intaact preferred)
- Unquestionable integrity, credibility and character with demonstrated high moral and ethical behavior
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